POSITION: Lead Administrative Assistant / Training Coordinator
IMMEDIATE SUPERVISOR: Facility Director
GRADE: 13
EMPLOYMENT STATUS: Non-exempt
DEPARTMENT/LOCATION: CVCSCD-CCF
POSITION OVERVIEW:
The Lead Administrative Assistant / Training Coordinator is responsible for providing administrative support to the Male and Female Community Corrections Facilities. The Lead Administrative Assistant / Training Coordinator facilitates the training requirements of both facilities and maintains personnel training files.
THE CONCHO VALLEY CSCD IS A DRUG FREE WORK ENVIRONMENT. ALL PERSONS SELECTED FOR POSSIBLE EMPLOYMENT SHALL SUBMIT TO A DRUG SCREEN FOR CONTROLLED SU STANCES PRIOR TO EMPLOYMENT, FAILURE OF THE DRUG SCREENING WILL RESULT IN AN IMM DIATE WITHDRAWAL OF ANY AND ALL OFFERS OF EMPLOYMENT.
CRIMINAL INVESTIGATION OF PROSPECTIVE EMPLOYEES IS CONDUCTED.
DUE TO THE VOLUME OF APPLICATIONS ANTICIPATED, ONLY THOSE PERSONNEL TO BE INTERVIEWED WILL BE CONTACTED. THANK YOU FOR YOUR INTEREST IN WORKING FOR THE CONCHO VALLEY COMMUNITY SUPERVISION AND CORRECTIONS DEPARTMENT.
ADMINISTRATIVE ASSISTANT / TRAINING COORDINATOR
PRINCIPLE DUTIES AND RESPONSIBILITIES:
1. Preparation of Amendments and various other documents as directed
2. Filing of various documents
3. Makes data entries into the computer system of the department
4. Responsible for County Inventory
5. Responsible for all case entries
6. Types as requested, various letters, correspondence and reports
7. Responsible for daily distribution of mail and correspondence
8. Acts as back up to Budget Director and Receptionist
9. Oversees/coordinates residential employees training requirements
10. Coordinates mandatory training with CJAD training staff
11. Oversees training related matters such as hotel reservations and request to travel/ travel
expense forms
12. Performs other duties as assigned
13. Conducts self in a professional manner with colleagues, with defendants, and with the
public.
14. Complies with the CJAD Standards, Residential Code of Ethics, and Departmental policies
and procedures.
MINIMUM QUALIFICATIONS:
Have acquired a high school diploma or GED
Knowledgeable in the use of word processing software; with the ability to type at least 40 words
per minute
Knowledgeable in the use of various photocopying machines and fax machines, and in the use of
multi-line phones
Be able to work independently and efficiently
Possess the skills to effectively communicate orally or in writing
Have working knowledge of the Texas Criminal Justice System.
SPECIAL KNOWLEDGE, SKILLS AND ABILITIES:
Ability to make rational, justifiable decisions
Ability to take direction and critique from supervisory and administrative personnel
Ability to follow the philosophy, policies, procedures and directives of the Concho Valley
Community Supervision and Corrections Department
ADDITIONAL REQUIREMENTS:
Must possess a valid Texas Driver’s License (if employee is coming to this position from another
state, this requirement must be met no later than thirty days following date of employment);
Must have a good driving record
Must have a telephone number at which they can be reached
Must have appropriate and current automobile insurance
